EOI Geo Location Monitoring System (GLM)

Islamic Republic of Afghanistan

Ministry of Public Health

Directorate of Procurement

Grants and Service Contracts Management Unit

Call for Expression of Interest (C-EOI) for

National Competitive Bidding (NCB)

Assignment Name: Geo Location Monitoring System (GLM)

Grant No.: 1619-AFG-10a-Y

Project ID: MOPH-GAVI-HSS3-08

The Ministry of Public Health has received a grant/ fund from the GAVI in 2016 under the HSS3 grants and intends to apply part of the proceeds of this fund to implement “Geo Location Monitoring System (GLM)” in National EPI program.

1. Background:

GLM is an output-monitoring tool in which a Global Positioning System (GPS) enabled mobile phones are used to record and transmit the data gathered through interviews and observations to a dedicated server. GLM falls under the information and Communication Technology (ICT) based monitoring methods. Unlike the conventional output monitoring GLM produces and presents the evidences of the physical outputs of a project showing their exact geo-location and the changes unfolding over the time. NEPI plans to introduce GLM to its M&E system as part of Data Quality Improvement Project. EPI supervisors will conduct supervision of health facilities via GLM system. Smart mobiles phones will be used for filling supervisory checklists of routine immunization and checklist of data quality improvement. In order to ensure accountability the smart phones will be programed to function only in the given/near targeted health facility. The collected data from smart phones will be automatically transferred to server located in NEPI department main office in Kabul. Data team of NEPI will analyses the data and it will provide feedback and recommendations based on findings from data. Introducing this system will avoid discrepancies in supervision reports, besides it will increase the accuracy and validity of data.

2. Objectives of Assignment:

To improve supervision and monitoring system of EPI in Afghanistan by establishing GLM Technology Monitoring System.

3. Scope of the Services

The scope of work for GLM technology based monitoring mechanism will focus on strengthening supervision and monitoring system of EPI.

The selected firm/organization will introduce GLM to M&E system of NEPI, train one master trainer NEPI staff on usage/ maintenance of GLM equipment both at national and provincial level and provide maintenance services to the system 6 months after handing over to the NEPI . A functional GLM system needs to be available six months after awarding the contract.

The project will be implemented in 34 provinces of the country. That is all country should have a functional GLM system in six months after awarding the contract. However, the project will function for long time and the firm/organization needs to provide technical support and maintenance for at least 6 months after the completion of the project. Then the project will be handed over to the ministry of public health.

4. Criteria for short listing: This request for expression of interest follows the Procurement Law of Afghanistan. A consultant organization will be selected in accordance with the procedures set out in the Procurement Law of Afghanistan under Quality and Cost Base Selection (QCBS). The consultants shall provide narrative descriptions on the following (not exceeding 5 pages), excluding supplementary documents such as proves of successful implementation of similar projects:

1. General qualification of the consultant/ firms in terms of:
   1. The Consultant should be registered legal entity. The consultant should provide a copy of bidder’s license, certificate of incorporation, trading license, and other documents with its EOI.
   2. Organizational chart (Organegram)
2. The consultant shall provide proven experiences of having executed at least [1] contract of similar nature during last [5] years.  The consultants are required to provide copy of the contract with their EOI.
   1. Similar projects are defined such as: Software projects, Mobile application development, database application development, web based application, worked with geographic software and so on.

The Consultant should explain the exact role played by the Consultant in the assignment if the assignment was carried out in association with other firms as JV or in sub-consultancy, for carrying out the assignment.

1. Recent external audit report in one of the last three years:
2. The consultant is not black-listed by Government of Afghanistan.

1. Eligibility criteria:

Eligibility requirement and documents: Interested consultants must provide the following stamped and signed statements or documentary evidence to certify their eligibility: Consultants found eligible will be evaluated based on the short listing criteria (above): 

1. Copies of the bidder’s tax registration, tax clearance certificate of recent year (1396); In case tax for the year 1396 is under process in MOF, the organizations must provide an official letter from MOF indicating the tax payment is under process.
2. A signed statement that the consultant is able to pay the debts and is not going bankrupt or suffer from dissolution;
3. A signed statement that the bidder does not have a conflict of interest in relation to the procurement;
4. A signed statement that the bidder is not involved in any violation in business in the last two years prior to participation in the bid;
5. A signed statement that the bidder, or any of its directors or officers is not subject to debarment pursuant to Article 49 of the Afghanistan procurement law.
6. Declaration by the Consultant that the information furnished in EoI is correct and for any misrepresentation detected at any stage of selection process or during execution of the resultant contract if successful, the Consultant to be taken up under the Laws of Afghanistan.

5. Requirements for Consultants participating as Joint Venture, Consortium or Association:
   1. Consultants may associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications. If consultants intend to associate with other firms, they are advised to:
      1. Clearly identify the lead partner and state the composition and nature of their association (JV/ sub-consultant) in their EOI.
      2. Not-for-profit consultants (NGOs) CANNOT form partnerships (any form) with for-profit-organizations.

RFP will be sent to the short listed consultants only.

Interested consultants may obtain further information at the address below from 09:00 to 14:00 hours Kabul time during working days through:

E-mail to:  info@gcmu-moph.gov.af  

Deadline for submitting an EOI is 25 November 2018, 11:00 AM Kabul time.

Submission: Interested organizations shall submit one original and five copies of EOI in English language and one copy of the translated EOI into one of the local languages either Dari or Pashtu. Expression of interest must be with a cover sheet properly signed and stamped, placed in a sealed envelope with full name of the assignment and project ID, and submit to the bellow address:

Grants and Service Contracts Management Unit (GCMU), HSS grant section room # 6

Ministry of Public Health, Kabul, Afghanistan

Great Massoud Square