Senior Advisor to the Deputy Minister of Finance Administration

Part of Administration

Job Title:                 Senior Advisor to the Deputy Minister of Finance

                                Administration

Number of Post:      One        

Location:                 Kabul         

Sex:                         Male/ Female                              

Nationality:             Afghan              

Duration:                 One Year (Extendable)

Grade and salary: B- Grade, as per the NTA salary scale                                                                                                                                                                                   

Female candidates are strongly recommended to apply

Announcing Date:                    5/08/2021

Closing Date:                           11/08/2021

Background:

The Afghanistan health system has made considerable progress and the health indicators have also significantly improved over the period of 2003-2017. The key enablers for the improvements have seen in the health sector are strong local stewardship, development of sound and stable policy frameworks, prioritization of investments in primary care and implementation of BPHS and EPHS. The BPHS and EPHS have been implemented through NGOs in 31 and the MoPH Strengthening Mechanism in remaining 3 provinces. Sehatmandi project mainly finances the BPHS and EPHS implementation across the country for 3 years - July 01, 2018 to June 30, 2021. In order to manage the health program effectively, the project finances the system development and stewardship functions of the MoPH though support of short-term technical assistance and supports the contractual staff required for implementation of project activities.

Scope of services:

The incumbent will work under the direction of the Deputy Minister of Finance and administration of the MoPH. The Sr. Advisor will provide technical support to the MoPH team and the development partners on PFM related issues and ensure PFM related issues managed accordingly.

This position will report to H.E. the Deputy Minister for Finance and administration affairs. At same time reports to the Sehatmandi Coordination Office on theactivities/deliverables related to project when required.

Objective:

To assist and advise the Deputy Minister of Finance and administration in procurement, HR, finance management affairs.

Responsibilities:

1. Contributes to the development of organizational (related to finance and administration and procurement) strategic planning, proposal development, reviewing the grant, contract, agreements and MOU
2. Play active role in the implementation of the projects through providing legal and technical advises and justification to DM to take required decisions
3. Coordinate all issues related administration and financial management and facilitation with Sehatmandi coordination unit and auditors.
4. Oversee and follow up responses and assess reports against findings of any assessors or audits in relation to finance and administration affairs.
5. Keep updated the DM on changes in law, circulars, and other standard and official documents.

• Provide technical assistance and advise to Deputy Minister for finance and administration affairs  on PFM related issues
• Develop a simplified internal payment procedure (guideline) on contracts payment and payment to MOPH staff accomplishing monitoring visits. Both to well consider contracts conditions and be developed in close coordination with DBD and GCMU offices.
• Develop checklists for financial requisites to prepare contracts forms according to donor conditions.
• Closely follow up with finance directorate (development budget department-DBD) of MOPH and MOF to ensure payments of NGOs and contracts are made timely.
• Trace expenditures reports on monthly bases and provide secretary and coordinating role organizing expenditures review committees and meetings.
• Provide advice to the MOPH leadership on increasing the disbursement rate planned budgets.
• Review payments documents including allotments and M16s before approved by deputy minister and ensure payments documents are completeness and according to terms and condition sets in the contracts and agreements.
• Participating in meetings related administration and fiancé affairs.  .
• Review requests (peshnehads) and other procurement documents for theirs completeness, legality and provide advises to DM with specific attention and consideration on BPHS and EPHS. 
• Preparing reports on PFM related areas for meetings at the MOPH
• Submit monthly report to DM and copy to Sehatmandi Coordination office on the activities undertaken.
• Any other tasks and duties assigned to him/her by the Deputy Minister for Finance and administration affairs.

Qualifications and experience:

• Have university degree in finance, or administration, economy or medical universities
• Have at least five years of experience in public financial management, or public health program management or grants  management in governmental organization or NGOs or UN agencies
• Excellent written and oral English with official local Languages (Dari or Pashto) language skills, computer knowledge of MS office, internet.

Deliverables:

• Simplified internal payment procedure (guideline) on contracts payment and payment to MOPH staff accomplishing monitoring visits are developed
• Checklists for financial requisites to prepare contracts forms according to donor conditions are developed.

• The program budgeting institutionalized at all of MoPH departments
• Monthly activities report submitted to Sehatmandi Coordination office on a regular basis.